MP Systems is
currently developing
the electronic
invoicing platform
PYMETRONICA, an initiative promoted by
two Andalusian organisations, ETICOM and
SANDETEL. The objective of this initiative is
to provide SMEs with an integrated platform
for the management and optimisation of
electronic invoicing, enabling the generation,
distribution, management and retention of
electronic invoices via the Internet, making
it possible to entrust a third party with all or
part of the electronic invoicing cycle generated
between companies and providers, and
between companies and clients, so that each
organisation can decide which processes to
carry out itself and which to entrust to a third
party.
This project falls within the framework of the
progressive incorporation of Information and
Communication Technologies in companies,
helping to shape a new economy in which a
company’s productivity and competitiveness
depends on its ability to generate, process
and apply knowledge efficiently in a globalised
and interconnected world. The continual
evolution of ICTs is transforming the way that
businesses work and relate to one another,
changing business rules and considerably
influencing the creation of a new social and
economic context.
Therefore, the aim is for companies to
incorporate the use of ICTs into their
key processes in order to become more
competitive, by developing new ways of doing
business through competitive cooperation with
other companies and exploring the enormous
opportunities that e-commerce and electronic
invoicing have to offer.
FACTORS AFFECTING COMPANIES’
DECISIONS WHETHER TO USE ELECTRONIC
INVOICING
There are a number of barriers which currently
prevent companies from adopting electronic
invoicing solutions, among which we would like
to highlight the following:
- The existence of a large number of companies
which are still attached to the traditional
paper culture, and the considerable lack
of knowledge of companies of the general
features of electronic invoicing.
- The perception of the need for a high level
of technology in the company to be able to
implement an electronic invoicing project.
- The need for considerable investment with
little visibility of return on investment.
- The mistrust generated by the lack of
standardisation and interoperability among
the different formats of electronic invoicing,
and by the levels of security provided by this
type of solution.
- The lack of integration with business
management systems.
In order to overcome these barriers, the
PYMETRÓNICA electronic invoicing platform
will enable companies to choose whether
to implement and integrate the e-invoice
solution into their IT systems, or to entrust
the management of their invoicing process to
a “third party”. Moreover, with its expertise in
providing technological solutions for business
management and in the business processes
of SMEs, MP Systems is a reliable option
for the definition, development and launch
of this platform, and will use its expertise
and knowledge of best practice in business
management to ensure the project’s success.
The AEAT has selected this platform to be
the Spanish electronic invoicing platform
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AIMS OF THE PROJECT
The main aim of the project, which is centred
around the development and launch of an
electronic invoicing platform, is to achieve the
following two strategic objectives:
- To promote and facilitate the incorporation
of ICT solutions in companies.
- To incorporate the use of reliable
telematic systems into companies for their relationship with third parties, improving
their competitiveness and adapting their
business processes to new management
models.
In order to achieve these generic objectives,
MP Systems has identified a specific set
of objectives which gave shape to the
PYMETRÓNICA platform, enabling SMEs
involved in the project to:
- Issue, send and receive electronic
invoices.
- Save and safely store all their electronic
invoices.
- Reduce costs in terms of printing,
management and storage of invoices.
- Improve efficiency of collections and
payment.
- Obtain information in real time.
- Reduce management times.
- Increase agility in decision-making.
- Reduce costs in terms of paper
documents.
- Improve the supplier-client relationship
through more efficient communication.
- Improve the reliability and availability of
data.
- Simple, fast, transparent implementation.
- Low investment costs.
- Integration with the companies’ internal
management applications.
- Allows organisations to forget about legal
and technological issues.
- Integral management of the legal and
technological issues related to the
invoices.
Lastly, it is important to highlight that
PYMETRONICA will ensure that companies are
fully prepared well in advance of the changes
which many Government bodies are expected
to make in the medium term, to make the use
of electronic invoicing obligatory.
This project is supported by AEAT (the
Spanish state body responsible for the
control and management of federal taxes),
which has selected this platform to be the
Spanish electronic invoicing platform, and
also considers the ERP MIC2000 to be the
approved system for generating invoices in
Facturae format.
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